Operations Manager

CHADET is Charity that provides services for vulnerable children and currently operating in Addis Ababa City Administration, Oromia and Amhara National Regional States. It has a value of Integrity, Child focused, Equity, and Accountability. CHADET would like to hire competent person who would be managing multiple projects implemented in different parts of the country. &nbsp;CHADET exists to inspire effective partnerships that ensure provision of quality services for vulnerable children. Every year CHADET supports nearly 20,000 such children.<br /><br /><strong>LOCATION: </strong>&nbsp;Addis Ababa Head Office<br /><strong>POSITION: &nbsp;</strong>One year with possibility of extension upon performance<br /><strong>REPORTS TO: &nbsp;</strong>Managing Director&nbsp;<br /><strong>SALARY: &nbsp;</strong>Negotiable and competitive<br /><br /><strong>PRINCIPAL JOB ELEMENTS AND RESPONSIBILITIES</strong><br />Due to recent growth in programmes, staff and reach, CHADET is developing a new strategic plan for the period 2015-2017. During the strategic planning sessions; staff, beneficiary children and their guardians, government stakeholders and Board of CHADET identified its strengths, weaknesses, opportunities and threats (SWOT).<br />CHADET is therefore looking to hire a self-starter Operations Manager to lead a newly re-structured operations department. Reporting to the Managing Director (MD), you will oversee, redesign, and control CHADET operations in the delivery of services to staff. You will ensure CHADET&rsquo;s operations are efficient in terms of using as few resources as needed, and effective in terms of meeting needs of beneficiaries&rsquo; i.e. vulnerable children, their guardians and stakeholders.&nbsp;<br />As a member of the Senior Management Team (SMT), you will also play an active role in developing and coordinating relationships with other SMT members i.e. Programme Managers, Finance Manager and Head of Programmes.<br /><br /><strong>Key Facets of this Role Include:</strong><br />&bull;&nbsp;&nbsp; &nbsp;HR: You will form a key part of our HR leadership team and assume the strategic and operational lead for several core pillars of the HR and Child Safeguarding strategy: CHADET employee engagement; team effectiveness; reward; and driving a zero tolerance child safeguarding culture (within CHADET). &nbsp;You will also work with the wider organization to accelerate our goal of a shared culture, which will enable us to achieve our mission for children. As CHADET is rapidly growing and so recruitment activity and the subsequent training and development will form a big part of your role initially - moving forward you will move towards management coaching and dealing with performance issues. As HR lead you will also be responsible for developing your team and developing strong relationships with line managers. You will supervise the HR Officer.&nbsp;<br />&bull;&nbsp;&nbsp; &nbsp;Procurement, logistics and stores: You will be in charge of huge volume or key project purchasing program. &nbsp;You will be Responsible for organizing and participating in the selection and management of suppliers and building long-term partnerships with suppliers according to the region&#39;s procurement strategies, in order to keep consistent supply, to reduce cost of procurement and to obtain competitive advantage in the procurement area. You will analyse procurement demand and the market, to achieve objectives of procurement cost control and lower general cost of procurement according to 70/30 strategies. You will identify risks from the on-changing procurement environment, set up and implement anti-risk system, to keep supply consistently. You will organize communication with suppliers periodically according to the categorization management of that, to build good relationship with suppliers. &nbsp;You will support and enhance CHADET&rsquo;s ability to deliver goods and services to various locations throughout Ethiopia. Specifically you will be responsible for developing an efficient vehicle fleet and inventory (store) management systems. You will be responsible for receiving incoming deliveries. Coordinating all materials pickup and tracking. Managing and maintaining all Addis Ababa inventory and Producing basic metrics and trends for Operations Management. You will supervise the Purchasing Officer, Administration Officer (Logistics) and Store Keeper.<br />&bull;&nbsp;&nbsp; &nbsp;Creating supportive environments: Continually providing a working environment that is supportive, encouraging and clear in its expectations of, and towards all employees in HR, Administration, Procurement, Logistics and Stores Units and leading delivery of &nbsp;high level of service in procurement and logistics to staff to be achieved through continued focus on improving people, process and technology.<br />&bull;&nbsp;&nbsp; &nbsp;Planning: Responsible for developing and monitoring procurement and logistic plans and working with finance team to develop a strong financial acumen to manage multiple cost centre procurement and logistics budgets

<strong>IDEAL CANDIDATE</strong><br />&bull;&nbsp;&nbsp; &nbsp;You will have a high level of integrity and empathy and be fully conversant with all the latest HR practises&nbsp;<br />&bull;&nbsp;&nbsp; &nbsp;You&rsquo;ll have a track record of driving through successful cultural interventions and leading highly complex strategic projects, working in partnership with senior stakeholders across organisations. &nbsp;<br />&bull;&nbsp;&nbsp; &nbsp;You will have significant experience in Operational Management and ideally will have managed across multiple communication channels and managed over 100 staff.<br />&bull;&nbsp;&nbsp; &nbsp;Resource Planning Experience<br />&bull;&nbsp;&nbsp; &nbsp;Experience of defining and managing budgets<br />&bull;&nbsp;&nbsp; &nbsp;Ability to oversee multiple projects at once with varying priorities and deadlines<br />&bull;&nbsp;&nbsp; &nbsp;Self-motivated, with the ability to influence and drive teams to achieve challenging targets and deadlines<br />&bull;&nbsp;&nbsp; &nbsp;Excellent planning, communication and organisation skills<br />&bull;&nbsp;&nbsp; &nbsp;Commitment to quality and attention to detail<br />&bull;&nbsp;&nbsp; &nbsp;Excellent time management skills